A FEW FIRST STEPS


  • determine the type of party (formal, special occasion, holiday, etc.)
  • decide if you want drinks, finger foods, buffet, full meal, or other
  • choose bartender if alcohol is involved in the event
  • contact security or security company, if necessary
  • choose a party theme
  • decide how many guests you would like to invite
  • set a date, time, and place for your party
  • contact dj, mc or entertainer
  • determine a date by when guests must RSVP
  • book your location and pay any deposit
  • make a shopping list -- including small items like napkins and candles
  • make lists of tasks that can be done in advance and those for party day

BUDGET


  • decorations, including flowers, plants, or props
  • food and beverages
  • other services (caterer, parking attendant, wait staff, etc.)
  • invitations and postage
  • rental space
  • entertainment (music, DJ, etc.)
  • tables, chairs, and other equipment rentals
  • other miscellaneous expenses

FEW WEEKS BEFORE


  • put together your guest list and gather addresses and phone numbers
  • order invitations
  • purchase decorations, paper goods, and other supplies
  • contract for any services (caterer, entertainment, etc.)
  • plan your menu and purchase non-perishable foods and drinks
  • contact any friends or family you want to help with the party
  • address and mail your invitations
  • meet with the dj and pick out the music
  • contract for any equipment rental (chairs, tables, etc.)
  ONE OR TWO WEEKS BEFORE

  • confirm any friends, family, and hired service people working the party
  • pick out your party outfit and have it cleaned
  • finalize the space layout and decorations
  • shop for bulk of perishable food




TWO TO THREE DAYS BEFORE

  • clean your house if party is at home
  • begin decorating
  • gather your supplies and equipment together
  • shop for any last-minute food or supplies
  • touch base with contracted services
  • have phone number for one or two taxicab companies
  • assign specific tasks to your volunteer assistants
  • make preparations for cleaning up, returning equipment, etc.
  WHEN THE BIG DAY ARRIVES
  • finalize the decorations and place settings
  • instruct any hired and volunteer helpers
  • relax and enjoy yourself!

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